Annual Conference

19 to 22 October 2022
Sofia, Bulgaria

This year’s ILGA-Europe conference will take place in the city where the original 2020 conference had been planned, the Bulgarian capital of Sofia, from 19-22 October 2022. Add the dates to your diaries!

Register

Sofia 2022

We look forward to being welcomed by our host organisations in Sofia, Bilitis Resource Center FoundationGLAS Bulgaria Foundation, and Youth LGBT Organisation Devstvie. They have waited since 2019, when our conference was first planned in Sofia, so we are very happy and excited to work with them at last.

After three years not being able to gather in person, we thrilled to be able to bring our movement together in the same space once more, knowing how important it is for us all at this moment in time, and how much we need to experience connection, solidarity and inspiration with and from each other.

Despite unpredictability connected with the COVID-19 pandemic and the war in Ukraine, we are working to make the conference a place for LGBTI activists to come together, to connect and reconnect, to reflect, realign and identify ways to move our collective work forward as a European and Central Asian LGBTI movement.

Theme

This year, the conference programme will be built around two overarching themes. Firstly, under ‘building alliances in shifting contexts’ we will reflect on how we join forces and work together to counter different anti-democratic and anti-LGBTI forces and in response to crises, and how we shape cross-movement narratives to unify and bring positive change. Secondly, under ‘collective resilience in the movement’, we will look at questions around resourcing the movement, organisational design, fostering safety and security, staying connected and responding to changing contexts. More details about the theme and programme will be shared over the summer months!

Participation

Anticipating potential COVID-related restrictions

Anticipating potential COVID-related restrictions that could re-appear later in October – and thus avoid a full or partial cancellation of the event – one decision we had to make was to limit the number of people physically present to 300. As we want to ensure as much fairness and accessibility as possible within this participation cap, we therefore need to also put limits on the number of participants sent by each organisation this year.

This said, we are firmly committed to ensuring that the diversity of the LGBTI movement in the region is reflected at the conference. This is why throughout the registration and the scholarship process, we will try to balance, to the best of our abilities, the different profiles of activists and organisations that are present in our movement, and we will use the scholarship process to support the participation of activists from under-represented and marginalised parts of the community.

What does that imply? The conference this year will be exclusively open to:

  • Representatives of ILGA-Europe member organisations
  • Representatives of LGBTI organisations working in Europe and Central Asia
  • Allies of the LGBTI movement in Europe and Central Asia (institutions, funders)  

A strict maximum of two participants per organisation will be able to attend the conference, regardless if they are paying participants or scholars. Furthermore, we ask organisations who have been represented by large delegations in the past to delegate only one person, if possible.

While we do not have the resources and expertise to organised a fully-fledged hybrid conference, we will offer parts of the programme online to those who may not be able to join in-person.

Our AGM portion will however be hybrid, so that representatives of the membership who can’t attend in person, are still able to participate in the governance of ILGA-Europe.

For any questions about the Annual Conference, please contact us here.

Registration

Within the cap of 300 people physically present at the event, we want to do our best to ensure there is diverse representation from across the movement and the region. To do that, we may have to refuse registration where we see that some organisations, countries, parts of the community are over-represented in the registration process.

In this context, what do you need to do?

  • Register before 1 August 2022 (23:59 CEST)
  • Register a maximum of two participants from your organisation
  • Wait until the status of your registration is confirmed during the first two weeks of August
  • If registration is confirmed, you will be asked to make the payment within two weeks

The registration link will not be shared publicly. If you did not receive the invitation email but would like to register for the Annual Conference, please contact us here.

IMPORTANT:

  • Do not book travel or apply for a visa unless your registration is confirmed!
  • The conference this year will be exclusively open to:
    • Representatives of ILGA-Europe member organisations
    • Representatives of LGBTI organisations working in Europe and Central Asia
    • Allies of the LGBTI movement in Europe and Central Asia (institutions, funders)  
  • Registrations of participants who do not fall into these categories will be cancelled.
  • ILGA-Europe’s members will be prioritised.
  • In case an organisation registers more than two participants, ILGA-Europe reserves the right to reject any of the registered participants based on the considerations stated above, or on a “first come, first served” basis.
  • Once all the participation spots are filled, a waiting list will be created in case of cancellations.

Participation fee

There is a two-tier scheme for participation fees.

To enable access and a diversity of participants, ILGA-Europe will fund a large number of participants to the conference. While some of the resources to cover this come from different strands of our funding, the scholarship scheme and different accessibility elements of the conference are partially funded from donations.

We ask you to evaluate your personal and organisational capacity and see whether you can help our work by choosing the ‘Partner fee’. The additional programmatic contribution in that tier will support the scholarship scheme and other work ILGA-Europe conducts to support the movement in Europe and Central Asia.

You may choose between three options for registration:

Partner fee*

(grant-makers, policy-makers, institutions, NGOs)

1. Accommodation in single room900.00€
2. Accommodation in shared room730.00€
3. No accommodation420.00€

Civil society fee*

(members, NGOs, LGBTI groups)

1. Accommodation in single room720.00€
2. Accommodation in shared room550.00€
3. No accommodation270.00€

Accommodation

1. Accommodation in single roomSingle room (w/ breakfast) at the conference hotel
2. Accommodation in shared roomTwin room (w/ breakfast) at the conference hotel

Only with another participant with whom you have agreed to share
3. No accommodationNo accommodation

For security reasons, we recommend staying at the conference hotel.If options 1 and 2 are not financially accessible, please consider applying for a scholarship.

Catering

Opening evening + meals from Thursday to Saturday (lunch, dinner, coffee breaks)

Scholarships

Are you an LGBTI activist based in Europe and Central Asia and representing an organisation based in Europe and Central Asia? If your organisation does not already have two delegates registered as paying participants, you can apply for a scholarship before 1 August 2022 (23:59 CEST).

We are firmly committed to ensuring that the diversity of the LGBTI movement in the region is reflected at the conference. This is why we will use the scholarship process to support the participation of activists from under-represented and marginalised parts of the community.

While we understand the limited resources many organisations have, we ask that organisation assess their capacities and decide whether they will cover the costs of their delegates, or ask them to apply for scholarships.

IMPORTANT:

  • If you register as paying participant, your scholarship application will not be assessed.
  • If your organisation has already delegated two paying participants, your scholarship application will not be assessed.
  • The scholarship process will be competitive and we cannot guarantee that a scholarship will be awarded, even if the organisation has not registered paying participants.