LGBTI equality and human rights in Europe and Central Asia

Registration and practical info

Online registration is now closed! Deadline was Tuesday 18 September. Registration for media continues until 22 October 17.30 CET.

Registration for media

Registration period closes on Monday 22 October 2018 at 17.30 CET. More information is here.

Participation fee

Participation fee covers your access to the entire conference programme including all meals from breakfast on Thursday 25 October until breakfast on Sunday 28 October.

In case you decide to stay in one of the hotels pre-booked by ILGA-Europe, accommodation costs for 4 nights (Wednesday 24 to Sunday 27 October) are included in the participation fee. We have prepared an info sheet presenting the different hotels.

Type of accommodation

Participation fee (including accommodation)

Single room

Shared room

Crowne Plaza / Thon Hotel



Marivaux Hotel



Easy Hotel




In case you decide to arrange your own accommodation, accommodation costs are not included in the participation fee.

Type of accommodation

Participation fee (without accommodation)

No accommodation



Online registration closes on Tuesday 18 September 2018. After that, ILGA-Europe still allow late registration with no accommodation. Late registration fee is €430,00.

Please note that if you cancel your participation a cancellation fee of €50,00 will apply. If you cancel you participation after Friday 28 September food and programme costs will not be reimbursed, and accommodation costs will only be reimbursed if we manage to offer your room to another participant.

Conference venue

The Annual Conference will take place at:

Crowne Plaza Brussels - La Palace

Rue Gineste 3

1210 Brussels


ILGA-Europe aim at making the Annual Conference as accessible as possible. Brussels is a more costly destination than previous conference host cities. We have worked hard to identify different types of accommodation that can cater for different budgets. To this end we offer two options regarding accommodation:

  1. You can stay in one of the hotels pre-booked by ILGA-Europe

In order to secure enough rooms at competitive rates and in different price ranges, ILGA-Europe have negotiated discount rates and pre-booked rooms in four different hotels. Each hotel has a maximum number of rooms available. Rooms will be given away on a first come first served basis.

We have prepared an info sheet presenting the different hotels.

  1. You can arrange your own accommodation

It is not compulsory to stay in one of the hotels pre-booked by ILGA-Europe. Feel free to explore your own options.

If you are attending the Annual Conference as an invited guest, speaker or approved scholar, your accommodation will be arranged by ILGA-Europe. You will be informed in due time about which hotel you have been assigned to.


We encourage you to book your travel as soon as possible to ensure best rates.

  • Suggest arrival: Afternoon of Wednesday 24 October
  • Suggested departure: Morning of Sunday 28 October

The conference programme will start on Wednesday with the following activities (timing is approximate):

  • From 17:00 – The Newbie Session (in English and Russian) is an “everything you need to know about the conference” introduction addressed to participants who are attending for the first time or those who have questions about what’s happening at the Annual Conference in terms of programme, networking and decision-making.
  • From 18:00 – The Perspective Spaces offer participants the opportunity to meet at the very start of the conference around a shared identity, get to know each other in a safer space and talk about how they can come together and support each other throughout the conference.
  • From 19:30 – The welcome evening will include informal activities at the conference venue offering participants the opportunity to get familiar with the space, the theme and each other. A more formal welcome reception and dinner might be organized if additional funding is secured.  

The conference will conclude with a closing dinner and party in the evening of Saturday 27 October.

Further advice on how to travel to/from Brussels will be posted on this page soon. In the meantime you can find more information about Brussels on the website.

Visa request 

If you need to request a visa to enter Belgium, you will have the opportunity to indicate it on your registration form. Please make sure to complete all the relevant fields (citizenship, passport number, issue/expiration date, etc.) otherwise we will not be able to provide timely support for your visa application procedure.

Information about the visa application procedure and delays can be found on the website of the Belgian Ministry of Foreign Affairs.

If you have any question about visa application, please contact us at: